The Best Invoicing Software In 2025

Invoicing software is a technology designed to make invoice management as seamless and effective as possible. It leverages artificial intelligence (AI), machine learning (ML), and other innovations to reduce the amount of time and money companies spend on their invoices and maximize efficiency across the board.

Ultimately, companies are implementing these solutions because customers and executives have grown irritated with billing systems in recent years. 

The good news is that streamlining invoices can be as simple as implementing the right solution. But you need to think carefully about which particular offering you choose. Below, we help with that decision by exploring the best invoicing software in 2025.

Key features to look for in invoice software

Companies need different things out of their online invoicing solutions. Small and midsized businesses (SMBs), for instance, look for capabilities different from those of managed service providers (MSPs), who may, in turn, have different priorities from those of large enterprises.

However, certain qualities transcend business models and make a solution a great fit for anyone.

To that end, the most important features to look for as you compare invoicing solutions are:

• Robust automation capabilities for recurring invoices and auto-reminders
• Seamless integration with accounting, operations, and other systems
• Customization options for white-labeling, branding, and template designs
• Reporting and analytics for tracking payments from accessible dashboards
• Multi-currency support and compliance with tax laws and regulations
• A fully functional mobile app for on-the-go accounting management

All of the solutions below offer some combination of these invoice automation benefits. However, only a select few—like WisePay—offer all of them and more.

Top invoicing tools on the market

Features aren’t the only point of comparison between top invoice-tracking software solutions. You’ll also need to consider who the software is primarily intended for and whether its pricing works with your current and prospective budget.

Here’s how the top contenders stack up in terms of the most important qualities:

Note: Pricing figures represent applicable promotions at the time of publication.

Let’s look at each solution, starting with the top choice.

WisePay

Our automated invoice sync solution best fits most use cases regardless of business size, industry, and other factors. WisePay’s invoice automation software reduces spending, accelerates cash flow, and helps businesses optimize their overall operations.

WisePay’s unique features include but are not limited to:

• Advanced automation capabilities from intake through approval and payment
• Visibility and accountability infrastructure with targeted notifications
• In-depth reporting and data analytics with personalized dashboards
• Integration with popular accounting tools (QuickBooks, Xero, and more)
• Security assurance through encryption and compliance with regulations
• Excellent user experience and robust customer service resources

These features make WisePay a good fit for SMBs preparing for rapid growth. Likewise, we’re also perfect for MSPs with rapidly expanding client lists.

Any business looking to get the most out of its invoicing should consider WisePay.

WisePay plans are bespoke in pricing. We ensure you only pay for what you need and never for a feature you won’t use.

Zoho Invoice

Zoho Invoice is an offshoot of the software giant's broader suite of solutions. Its key features revolve around seamlessness, accessibility, and dependability. Rather than focusing on robust automation and data analytics functionalities, it prioritizes baseline payments, reminders, and integration. 

This is largely because Zoho Invoice is explicitly intended for small businesses.

To cater to the needs of small business owners and entrepreneurs, Zoho has made its invoice generator free for businesses with two users and 500 invoices per year. Businesses that exceed this maximum will eventually need to upgrade to one of Zoho’s paid products (or a different solution).

Intuit QuickBooks

Intuit QuickBooks operates at the opposite end of the spectrum, with more robust features that are appropriate for larger, growing businesses and enterprises.

Its unique features include banking integration and tracking for niche spend categories like mileage. WisePay integrates seamlessly with QuickBooks Online and Desktop, making these features accessible to smaller and growing businesses.

Current plans, features, and pricing available from QuickBooks include:

• Simple Start: Expert tax guidance, income and expense processing, banking, bookkeeping automation, payment and tax management, reporting, receipt capture, mileage tracking, cash flow, estimates, and more—for 1 sales channel.
  • $35 per month

• Essentials: All Simple Start features, coverage for multiple currencies, support for up to 3 users, and time tracking for 3 connected sales channels. 
  • $65 per month
• Plus: All Essentials features, inventory and profitability management, and general financial planning for 5 users across all connected sales channels.
  • $99 per month
• Advanced: All Plus features, auto-tracking for fixed assets, Excel data sync, batch invoices, access controls, workflow automation, information restoration, 24/7 support, and revenue recognition for 25 users across all channels.
  • $235 per month

Intuit’s current promotion (as of January 2025) features 50% off for 3 months, bringing the plans’ rates down to $17.50, $32.50, $49.50, and $117.50 per month at the time of publication.

FreshBooks

If Zoho’s and QuickBooks’ invoicing offerings are suited to smaller and bigger businesses, respectively, then FreshBooks is a happy medium between the two. 

FreshBooks’ features include unlimited invoicing to limited client lists at the lower end and optimized data sharing with accountants and other professionals at the higher end. Its primary pre-set plans are ideal for freelancers, SMBs, and businesses with contractors, and its bespoke tier is suited to businesses with employees.

At present, Freshbooks has four plans available:

• Lite: Unlimited invoices for up to 5 clients, unlimited expenses and estimates, credit card and ACH payments, and robust reporting for streamlined taxes.
  • $19 per month
• Plus: All Plus features for up to 50 clients, recurring invoices, automated receipt capture, accountant invites, and financial and accounting reporting.
  • $33 per month
• Premium: All Plus features but for an unlimited number of clients, automatic capture for bills, project profitability tracking, and dynamic invoice templates.
  • $60 per month
• Select: All Premium features, simplified data migration, lower transaction fees, white-labeling capabilities, 2 team members, and exclusive support.
  • Bespoke pricing

Freshbooks’ current promotion features 50% off for 6 months on Lite, Plus, and Premium, bringing them down to $9.50, $16.50, and $30 at the time of publication.

Square Invoices

Square Invoices is an offshoot of the broader financial services giant’s offerings. Key features include robust customization, white-labeling, and project and pipeline management, especially in its paid tier. 

These features and Square’s unique ecosystem make it an ideal fit for SMBs that have bought into Square’s ubiquitous point-of-sale and other payment processing services and products.

Square invoicing has two models available at present: 

• The Free plan has no monthly cost beyond standard processing rates for invoices, which stand at 3.3% plus $0.30 per online card payment and 1% with a $1 minimum for online ACH payments.
• The Plus plan costs $20 per month but features discounted processing rates of 2.9% plus $0.30 per online card payment and 1% with a $10 maximum for online ACH. Other differences include estimates, milestones, and batch invoice scheduling for Plus.

Xero

Xero is a versatile invoice management option that covers the basic accounting needs at all tiers. It includes coverage for both contractors and employees with 1099 and W-9 management, making it ideal for a variety of businesses.

As with QuickBooks, WisePay integrates seamlessly with Xero. Phoenix IT Solutions supercharged its cash flow by integrating both solutions into its financial tech stack.

There are three plans available from Xero at present:

• Early: Up to 20 invoices and 5 bills per period, bank reconciliation, document capture, cash flow snapshots, 1099 and W-9 management, and sales taxes.
  • $15 per month
• Growing: All Early features plus unlimited invoices and bulk reconciliation.
  • $47 per month
• Established: All Growing features plus support for multiple currencies, project tracking, expense claiming, and Analytics Plus functionalities.
  • $80 per month

Xero’s current promotion features 95% off for 3 months, bringing the rates down to $0.75, $2.35, and $4 per month—savings of $42.75, $133.95, and $228, respectively.

How to choose the best invoicing software

Whether your shortlist is limited to the choices above or other software solutions, making the ultimate decision for your invoicing comes down to three critical steps.

First, you’ll need to assess your business needs based on your size, industry, model, and other factors. Key considerations include what kinds of payments you need to process (i.e., credit card payments, ACH) and in what contexts (local, international).

Then, you’ll need to establish a firm understanding of your budget. This includes your current cash flow and any expected changes in the upcoming years. Stronger invoice management will also likely improve future cash flow.

Finally, you need to plan for integration between invoicing, accounting, and other systems like human resources (HR) and enterprise resource planning (ERP). For example, a company that leverages the cloud heavily should invest in a cloud invoicing software solution rather than a purely desktop-bound one. 

The ideal solution should work with systems you already have in place and any you might use in the future. Smooth integration is the key to successful digital transformation.

No matter your use case, the best automated invoicing software is WisePay.

Learn more about WisePay

Given how central invoices and billing are related to revenue, sound invoice management is necessary for success. Plenty of businesses are already using technical rather than manual invoicing processes. But top performers stay ahead of their competition by using the best invoice automation software.

WisePay is the best invoicing software for small businesses, managed service providers and other organizations looking to supercharge their invoicing with top-of-the-line automation and a seamless user payment experience.

Learn more about automated invoicing with WisePay today.